Team

The Team tab in Company settings is where you manage who has access to your LogLoon company account.

Viewing Your Team

The Team tab displays:

• Team Members - All active users with their name, email, and role badge
• Pending Invitations - Invitations that haven’t been accepted yet, with expiration status

Inviting Users

Admins and Managers can invite new team members. The invite dialog takes several people at once:

1. Go to Company settings
2. Click the Team tab
3. Click Invite Member
4. Enter an email address for each person, one per row
5. Select each person’s role (Field Worker, Manager, or Admin)
6. Click Send Invitation

To invite a whole list at once, paste the emails — separated by commas or spaces — into an email field. They fan out into one row per person. Set roles individually per row.

Each invitee receives an email with instructions to create their account and join your company.

If some invites fail, only the failed rows stay in the dialog. Fix the addresses and resend.

User Limits

The Free plan includes 5 users. If you’ve reached your limit, you’ll see an “Upgrade Plan” option instead of the invite button.

Workers (No App Access)

Some crew members don’t have email addresses and never open the app. Add them as workers so managers can enter time on their behalf:

1. Go to Company settings
2. Click the Team tab
3. Click Add Workers
4. Enter each worker’s name (phone number is optional)

To add a whole crew at once, paste a list of names — one per line — and rows fill in automatically.

Workers can’t sign in. They show a No app access badge in the Team list. But they appear everywhere people do: time entry pickers, project teams, workforce scheduling, and reports. Managers enter time for them from the web — see Time Approvals for manual entries.

The phone number is not a login

LogLoon signs people in by email. The phone field on a worker is contact info for your records — it doesn’t get anyone into the app, on their phone or anywhere else. If someone needs the app, use Invite Member instead.

A few things to know:

• Workers count toward your plan’s user limit
• Removing a worker keeps their existing time entries
• A worker can’t be converted to a login account. If someone eventually needs the app, remove the worker first, then send them a normal email invite — that order keeps you from paying for two seats for the same person.

Their old time entries stay on the worker record either way. They keep the same name on reports, but they won’t show up under the new login account.

User Roles

Role	Description
Admin	Full access to all features, settings, and billing
Manager	Manage projects, approve time, invite users, create reports
Field Worker	Clock in/out, update tasks, take photos, add comments

Role Permissions

Action	Admin	Manager	Field Worker
View all projects	Yes	Yes	Assigned only
Create/edit projects	Yes	Yes	No
Manage project teams	Yes	Yes	No
Approve time entries	Yes	Yes	No
Invite team members	Yes	Yes	No
Change user roles	Yes	No	No
Remove team members	Yes	No	No
Access billing	Yes	No	No
Edit company settings	Yes	No	No

Changing Roles

Only Admins can change a user’s role:

1. Find the user in the Team list
2. Click Change Role
3. Select the new role
4. Changes take effect immediately

You cannot change your own role.

Removing Users

Only Admins can remove team members:

1. Find the user in the Team list
2. Click the trash icon
3. Confirm removal

Removed users can no longer access your company. Their historical data (time entries, reports, etc.) is preserved.

Pending Invitations

Invitations that haven’t been accepted appear in the Pending Invitations section. Each shows:

• Email address
• Who sent the invitation
• Expiration countdown

Admins can revoke pending invitations by clicking the X button.

Plan Limits

Plan	Users
Free	5
Pro	Unlimited

Users and workers both count toward the limit.