Workforce Overview
The Workforce page provides a visual timeline for scheduling which crew members work on which projects each day.
Timeline View
The Workforce page displays a horizontal timeline showing assignments across a 2-week or month view. You can:
- Navigate using Previous/Next arrows or jump to Today
- Switch views between Projects (see who’s on each project) and People (see where each person is assigned)
- Expand the timeline to full width for easier viewing
Creating Assignments
Admins and Managers can create work assignments:
- Click + New Assignment (or click directly on an empty cell in the timeline)
- Select a team member
- Select a project
- Set the date range (start and end date)
- Choose a time slot: Full Day, AM, or PM
- Optionally set a default cost code for clock-in
- Add notes if needed
- Click Create Assignment
When you assign someone to a project, they’re automatically added to that project’s team if not already a member.
Assignment Details
Each assignment includes:
| Field | Description |
|---|---|
| Team Member | Who is assigned |
| Project | Where they’re working |
| Date Range | Start and end dates (up to 90 days) |
| Time Slot | Full Day, AM, or PM |
| Status | Confirmed or Tentative |
| Cost Code | Optional default for mobile clock-in |
| Notes | Optional additional information |
Double-Booking Warnings
LogLoon automatically detects when a team member is scheduled for multiple projects on the same day. Warnings appear at the top of the page so you can resolve conflicts.
Note: AM + PM assignments on the same day for different projects are allowed (split shifts).
Permissions
| Role | Can View | Can Create/Edit/Delete |
|---|---|---|
| Admin / Manager | Yes | Yes |
| Field Worker | Yes (read-only) | No |
What’s Next?
- Scheduling - More details on managing schedules
- Company Team - Invite new users to your company